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Scheduling Library Instruction for a Class

Scheduling Library Instruction

Use our online scheduling tool to schedule an information literacy instruction session with a librarian. Once you place your request, we will assign a librarian and send you a confirmation email.

We get many requests for information literacy instruction sessions, especially at the beginning of the quarter. Please request instruction sessions as early as possible to ensure you get the date you prefer and to give the librarian time to prepare. The online scheduling database requires that sessions are scheduled with more than 48 hours' notice. For requests with less than 48 hours' notice, contact the reference desk to see if we can accommodate you.

Choose a date when you will be present with your students. If you're not able to be present, please arrange for a substitute to accompany your students to the instruction session. We may ask for a session to be rescheduled if no instructor or substitute can be present.

Please upload a copy of the assignment to help the librarian prepare; you can do this when you make your initial request or any time after that. In addition, include your Zoom room URL if you're requesting online instruction.

Information literacy instruction sessions can be taught in Zoom, in the library instruction room (25-206A), in Bldg. 30 (if a room is available), or in your classroom. Regardless of location, the Reference Department may only be able to offer one class at a time, due to availability of staffing.

  • The library instruction room (25-206A) has a capacity of 36 students.
  • It's your responsibility to arrange for a room in Bldg. 30, if you want the library instruction session to take place there.

Reference Desk Contact Information: or chat with us.

Not doing research but need computers?
If you would like to reserve a computer-equipped classroom and your students are not doing research, please contact Kili Cambra ( and Mondi Fournier (


Before you schedule a session . . .

  • Since library instruction sessions occur during regularly scheduled class times, the instructor is expected to be present to conduct and/or monitor the class. If that is not possible, please arrange for a substitute to accompany your class to the library instruction session.
  • Librarians may limit the number of second and third priority classes if necessary to meet first priority needs. (See Scheduling Priority List).
  • For group computing needs other than those listed in the Scheduling Priority List, contact Kili Cambra (
  • Assessment is a top priority of the library faculty. Please consider incorporating information literacy assessment into your assignments. Librarians welcome the opportunity to discuss this with you.

Scheduling Priority List

So that we may meet the numerous, and sometimes conflicting, demands for the library instruction room, we have established the following priorities for scheduling. 

  1. First priority - formal instruction sessions: The instruction room (25-206A) may be reserved for a single class or a short series of classes taught by a librarian (or a librarian in collaboration with a course instructor). Please arrange for a substitute instructor to accompany your class if you cannot be present yourself.

  2. Second priority - follow-up lab sessions: The instruction room may be reserved for classes doing research using print and electronic resources as follow-up to a previous formal instruction session as described above.

  3. Third priority - independent lab sessions: The instruction room may be reserved for classes doing research using the computers and electronic resources without having had previous formal instruction by a librarian. To allow for the scheduling of higher priority sessions, these may be scheduled no more than 48 hours prior to the class. Weekends don't count in that 48 hours, so if you want to schedule a session for Monday, you can do that on Thursday of the preceding week.